Privacy & Policy
1. Introduction
1.1 We understand that the privacy of your personal details, and the security of your transactions with us, is of paramount importance to you. Ignition Accountants has therefore adopted data protection policies with respect to your privacy and security. Ignition Accountants’ Privacy Policy sets out the rules we will abide by when dealing with personal information we collect from individuals in the course of our business. We have based our policy upon the Internet Industry of Australia’s (IIA) draft Privacy Code of Practice, which adopts internationally recognised Privacy protection standards (such as the ‘Safe Harbour’ principles required by most European countries). The IIA Code also covers the requirements of the new Australian Privacy legislation.
1.2 In order to ensure that we meet and maintain our Privacy standards, we have appointed a privacy officer. Should you wish to contact us in relation to Privacy, please email us at info@ignitionaccountants.com
1.3 We may make alterations or additions to this policy from time to time. Should we do so, we will update the policy on our web site. We require that all our customers agree to abide by our Privacy Policy as part of our terms of trade. This policy also applies to users of our web site who are not customers of Ignition Accountants.
1.4 Please note that we cannot and do not assume any responsibility for the privacy or security practices of any other web sites which you may be able to access through our site, or for our customers’ level of compliance with our code.
2. What Information Do We Collect?
Ignition Accountants collects different information about you at different times. There are four broad categories of information that we collect from you:
2.1 Information we require to supply our services.
| (a) | When you first sign up or contract with Ignition Accountants for our products or services, or when you make an inquiry about our services, we request information such as your name, address, telephone number, email details of your primary and secondary contacts, and type of business you are in. We may also ask for your age and gender. |
| (b) | We may also monitor and/or record telephone conversations with you from time to time in order to train staff and to improve our service to you. |
2.2 Non personally identifying information.
| (a) | In addition to the information you specifically provide above, Ignition Accountants operates statistics gathering software on its web site to collect information about the number of visitors coming to the site. No identifying information is collected by this software. The software records the IP address of the visitor only. We use this information to improve our own technical structure and performance, and to determine which areas of our web site are most popular. |
| (b) | We also sometimes may use ‘cookies’. Cookies are pieces of information that a web site can transfer to an individual’s computer in order to allow that web site to store information about user preferences. We use cookies which expire once the visitor leaves our web site. Cookies are used to collect session ID’s. It is possible to adjust your internet browser to refuse cookies, but you may find that this reduces the functionality of this site. |
2.3 Other demographic information.
If you respond voluntarily to our surveys or other interactive communications, we collect the responses and use the information to improve the quality and range of Ignition Accountants’ products and services.
3. How Do We Use Personal Information We Have Collected?
3.1 We collect and use your personal information to operate our web site and deliver our services to you. We will use your personal information to provide you with:
- technical support
- billing and credit control
- sales support
- product upgrades and
- information.
3.2 You may stop the delivery of future promotional email from Ignition Accountants by following the specific instructions in the email you receive. These instructions will tell you how to remove your name from our promotional email list. These instructions will appear at the BOTTOM of your email. If you experience technical difficulties with removing yourself from a list, you may email us at info@ignitionaccountants.com asking to be removed.
3.3 We may use your personal information to:
| (a) | contact you in relation to upgrading your use of our services, special offers (from us, or on behalf of third parties), with newsletters, surveys, and individual service audits. We may give extracts of our customer lists containing personal information to third parties specifically to contact you on our behalf. We require third parties to agree to the same privacy conditions that we abide by. |
| (b) | identify the source of new customers to Ignition Accountants; |
| (c) | monitor and address complaints, other feedback, and to resolve disputes; |
| (e) | in the case of ABNs, to verify your identity; |
| (g) | maintain a technical and account history of your dealings with us, and to re-establish your account with us where you rejoin as a customer within six months after having terminated your account; |
| (h) | monitor your compliance with our ‘Terms and Conditions’ Policy and other terms and conditions of supply; |
| (i) | comply with our reporting and other obligations to third party licensors (such as reporting to software suppliers the number and identity of software licenses we have issued as part of our products). |
3.4 We will treat all information we collect from you as strictly confidential. Ignition Accountants does not rent or lease its customer lists to third parties. We will not reveal, disclose, sell, distribute, rent, licence, share or pass onto any third party (other than those who are contracted or supply services to Ignition Accountants) any personal information that you may have provided to us unless we have your express consent to do so, other than in the circumstances set out in the next paragraph.
3.5 We will disclose your personal information, without notice or your consent, only if:
| (a) | we are required to do so by law or in the good faith belief that such action is necessary to conform with the laws, applicable code of conduct or legal process served on us in relation to our business or web site; |
| (b) | to protect and defend the rights or property of Ignition Accountants; |
| (c) | if we consider it necessary to do so in order to enforce or apply the terms of any of our agreements with you; |
| (d) | if we sell our business or part of it; and |
| (e) | in extreme circumstances, to protect the personal safety of users of Ignition Accountants services, its web site, our staff or the public. |
4. Security
4.1 Ignition Accountants has implemented security features in our database to protect your personal information from unauthorised access. We maintain our servers in a controlled, secured environment. Only staff who need to have access to your personal information in order to perform their job function are authorised to access the database. Constant changes to the internet and technology mean that we cannot guarantee that data transmission will be 100% secure, or safe from attack by unauthorised intruders.
5. Other Disclosure By You
5.1 You might provide personal information through your participation in chat sessions, message boards, email exchanges or newsgroups accessed via Ignition Accountants, or another service provided by Ignition Accountants. This information is public and immediately available to anyone who has access to such a site; it is not private. Ignition Accountants urges you to enter only information that you are comfortable to share with the public at large in this public domain. This Privacy Policy does not apply to such information.
5.2 You should never reveal your password to third parties. If you lose control of your password, you may lose control over your personal information and may be liable for actions taken on your behalf by third parties using your password and/or personal information. Therefore, if your password has been compromised for any reason, you should immediately change it.
5.3 If you collect personal information which you keep on servers provided by Ignition Accountants as part of our service to you (including email), you alone are responsible for compliance with the Privacy Act 1988 in respect of that information. We take no responsibility for your dealings with personal information you collect.
6. How To Access & Correct Your Personal Information
6.1 From time to time you may need to update your personal information. You may do so by phone, mail or email. You may be required to supply your username and password to authorise the update of information.
6.2 If you contact us via telephone, you may need to answer a few security questions before any personal information is revealed or amended.
7. Children’s Privacy
Ignition Accountants does not knowingly collect, use or market any information to children without seeking parental or a guardian’s consent.
8. Complaints
If you have a complaint about any aspect of our Privacy procedures, please contact our Privacy Officer on info@ignitionaccountants.com. We will deal promptly with your complaint. If we cannot resolve the complaint to your satisfaction within a reasonable time, you or we may refer the complaint to the Privacy Commissioner.
9. Legal Disclaimer
The information contained in this site is for general guidance on matters of interest only. It is provided with the understanding that the authors and publishers are not herein engaged in rendering accounting, taxation or other professional advice and services. As such it should not be used as a substitute for consultation with professional accounting, tax or other advisers. Before making any decision or taking any action, you should consult an Ignition Accountants Pty Ltd professional.
While we have made every attempt to ensure the information contained in this site has been obtained from reliable sources, Ignition Accountants Pty Ltd is not responsible for any errors or omissions, or for the results obtained from the use of such information.
Liability limited by a scheme approved under Professional Standards Legislation.
The information contained in this site is for general guidance on matters of interest only. It is provided with the understanding that the authors and publishers are not herein engaged in rendering accounting, taxation or other professional advice and services. As such it should not be used as a substitute for consultation with professional accounting, tax or other advisers. Before making any decision or taking any action, you should consult an Ignition Accountants Pty Ltd professional.
While we have made every attempt to ensure the information contained in this site has been obtained from reliable sources, Ignition Accountants Pty Ltd is not responsible for any errors or omissions, or for the results obtained from the use of such information.
Liability limited by a scheme approved under Professional Standards Legislation.
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